The files are elaborately cross-referenced both among other files in the Official File, and among the files of the President's Personal File and the General File. A file number may represent one folder or multiple boxes. President Truman's Official File contains 3,480 numbered files pertaining to Government departments and agencies, the operations of the Executive Office of the President, individual countries, broad subject areas, and organizations and individuals having business with the Government.
A third series within the White House Central Files, the General File, acts as an index, primarily by name, to both the Official File and the President's Personal File. Since documents received by the White House often contained a mixture of personal and official information, the distinction between the Official File and the President's Personal File is very imprecise. The companion President's Personal File (PPF), in contrast, contains materials interpreted as being political, social, or ceremonial in character. These materials were sent to the White House Central Files unit by the various White House offices when they were considered to be no longer necessary for the day to day conduct of business. The Official File contains materials interpreted by the White House Central Files unit as being primarily official or semi-official in nature. The Official File (OF) is one of the four principal series within the White House Central Files, the other three being the President's Personal File, the General File, and the Confidential File. Copyright interest in documents which do not fall in these two categories is presumed to remain with the writers of the documents. In addition, documents prepared by United States Government employees in the course of their official duties are also in the public domain.
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